Foreign Travel

Document #:

EPP-doc-113-v3

Document type:

Memo

Submitted by:

Erik Gottschalk

Updated by:

David Christian

Document Created:

25 Apr 2006, 11:58

Contents Revised:

22 Aug 2006, 09:28

DB Info Revised:

20 Feb 2007, 14:58

Abstract:

Travel forms for foreign trips are linked below.

Useful links for foreign travel:

1) Per diem and lodging rates - http://www.state.gov/m/a/als/prdm/c20434.htm (2007) http://www.state.gov/m/a/als/prdm/c16476.htm (2006)
2) Currency converter - http://www.oanda.com/convert/classic
3) Project authorization list (for task # info) - http://www-bss2.fnal.gov/palquery/
4) Foreign language translator - http://babelfish.altavista.com/
5) Michelin maps for Europe - http://www.viamichelin.co.uk/viamichelin/gbr/tpl/hme/MaHomePage.htm

NOTE!! Fermilab does not follow the State Department regulation on reductions to per diem. See:
http://lss.fnal.gov/policies/policy/foreigntravel.html for the Fermilab policy.

Files in Document:

• Conference Attendance Approval Request (WORD) (CAAR Rev_1 3_15_06.doc, 30.0 kB)
• Lodging Rate Justification if more than FTR Maximum (WORD) (LODGING RATE JUSTIF.doc, 24.5 kB)
• MEDEX ID card (pdf) (ABL 06 GC - Medex Card.pdf, 86.0 kB)
• Memo dated 2/7/2007 covering vacation days, plane tickets, & travel vouchers (Travel information.doc, 27.5 kB)
• Request for Approval of Foreign Travel (WORD) (Trip Request Form in Word.doc, 133.5 kB)
• Request for Travel Clearance to Taiwan (WORD) (Taiwan Clearance form.doc, 21.0 kB)
• Sensitive Foreign Travel (WORD) (Sensitive info for faxing.doc, 34.0 kB)
• Signature Page (WORD) (New FTMS Signature page.doc, 36.5 kB)
• Travel Estimate Worksheet (EXCEL) (Excel Est Worksheet.xls, 17.0 kB)
• Trip Report Example (WORD) (Trip Report Example.doc, 35.0 kB)
• Trip Report Template (WORD) (Blank Trip Report Template.doc, 31.5 kB)
• VAT Brochure (PDF) (VAT UVS Max Reclaims Brochure.pdf, 1.0 MB)
• VAT Newsletter (PDF) (VAT UVS_VATNewsltr FINAL DEC 06.pdf, 288.6 kB)
• VAT Quick Reference (WORD) (VAT QUICK REFERENCE Guide Germany and Switzerland.doc, 57.5 kB)

Topics:

• General:Travel

Authors:

• Barb Kristen

Notes and Changes:

8/22/06 - updated the trip request form (EEG)
8/22/06 - updated the signature page to be consist with trip request form (EEG)
1/17/07 - Added Medex ID card (DCC): "This card should be carried by all travelers outside of the United States just in case of an emergency of any kind, not just a medical emergency." - email from Barb K.
1/30/07 - Added Lodging Rate Justification form (EEG) - request from Luz Jaquez to take the form from domestic travel page and add it to foreign travel.